What is a transaction coordinator and why do real estate teams need one?

A transaction coordinator manages the contract-to-close process, ensuring all documents are complete, deadlines are met, and compliance requirements are satisfied. This role is essential for keeping transactions on track and allowing agents to focus on prospecting and client relationships.

How does a Filipino TC compare to hiring locally?

PHVA Academy-trained TCs deliver the same precision and attention to detail as local coordinators, but at significantly lower cost. With 24/7 availability across time zones, they can monitor deadlines overnight and proactively flag issues before they become problems.

What tools does a PHVA transaction coordinator use?

Our TCs are experts in Follow Up Boss, Dotloop, Skyslope, DocuSign, and Google Workspace. They integrate seamlessly with your existing workflow, handling everything from MLS updates to compliance documentation.

Can I try a TC before committing to a full-time hire?

Yes. Start with a part-time TC at $900/month to see if the fit works for your team. Scale to full-time ($1,500/month) once you've experienced the value. All PHVA hires come with a 30-day guarantee.

Hire a Filipino Transaction Coordinator

Real Estate That Closes on Time, Every Time

Your transaction coordinator manages the entire contract-to-close lifecycle — document coordination, deadline tracking, compliance checks, and MLS updates. Let a PHVA Academy-trained Filipino TC handle the details while your team closes more deals.

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A Transaction Coordinator's Core Responsibilities

Contract Management & Compliance

Review contracts for accuracy and compliance. Track inspection periods, appraisal deadlines, and HOA requirements. Flag missing signatures, initials, or amendments before they derail a deal.

Document Coordination

Collect, organize, and distribute documents across all parties — appraisals, inspections, insurance, title work. Ensure nothing falls through the cracks or gets lost in email threads.

Deadline & Milestone Tracking

Monitor inspection periods, appraisal deadlines, financing deadlines, and closing dates. Use Follow Up Boss or Skyslope to proactively remind agents and clients of upcoming milestones.

MLS Updates & Status Management

Keep MLS records accurate and current. Update statuses from active to pending to closed. Manage contingencies and key dates in the MLS to reduce buyer confusion.

Closing Coordination

Coordinate with title companies, lenders, and attorneys. Prepare closing documents, schedules, and final walkthroughs. Ensure all parties are aligned and ready to close.

Client Communication

Send timely updates to buyers and sellers on transaction progress. Answer routine questions so agents can focus on new business. Keep everyone informed and confident.

Tools They Master

Follow Up Boss, Dotloop, Skyslope, DocuSign, Google Workspace

Our TCs are trained in all major TC platforms and can integrate with your specific workflows. Whether you use a proprietary system or a mix of tools, they'll learn it quickly and execute flawlessly.

Why Hire a Transaction Coordinator Through PHVA

🎓 PHVA Academy Certified

Every TC has completed PHVA's rigorous real estate operations training. They understand contract law, deadline management, and compliance from day one — no guessing, no learning curve.

🛡️ 24/7 Monitoring & Proactive Oversight

Time zone differences are a feature, not a bug. Your TC monitors deadlines overnight. Transaction issues get flagged before business hours so agents can take immediate action.

👥 Dedicated Success Manager

You get ongoing support from a PHVA Success Manager who tracks performance, resolves issues, and ensures your TC is delivering results. Not just a hiring platform — a partnership.

📊 Faster Close Times

Teams using PHVA TCs report fewer delays and faster closings. Better document management and deadline tracking = fewer contingencies and smoother transactions.

💰 1/3 the Cost of Local Coordinators

Hire full-time for $1,500/month or start part-time at $900/month. You get elite-level coordination without the salary, benefits, and overhead of a local employee.

✅ 30-Day Guarantee

Not satisfied? We'll replace your TC at no charge during the first 30 days. Your success is our success — we stand behind every hire.

Pricing Quick Reference

Part-Time

$900

/month

Full-Time

$1,500

/month

Both include PHVA Academy certification, Success Manager support, and our 30-day guarantee.

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Frequently Asked Questions

What documents does a TC typically handle?

Purchase agreements, inspection reports, appraisals, loan documents, title reports, HOA documents, insurance policies, closing disclosures, and all amendments. A good TC organizes these for easy retrieval and tracks all critical deadlines.

How much time does a TC free up for agents?

Most agents report gaining 10-15 hours per week. Instead of chasing documents and managing checklists, agents focus on prospecting, client meetings, and new business. That extra time often translates to 2-3 additional transactions per year.

What happens if my TC needs time off or is unavailable?

We handle coverage. PHVA coordinates backup support during vacation or unexpected absences. Your transactions keep moving, and your team isn't left scrambling to cover gaps.

Can my TC manage transactions in multiple states?

Yes, with proper training on state-specific requirements. PHVA TCs can manage transactions across multiple states if you provide documentation on state-specific laws, timelines, and compliance rules. Most TCs specialize in 2-4 states for maximum proficiency.

Ready to Hire Your Transaction Coordinator?

Let's talk about your team's needs and find the perfect fit.

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