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Built for real estate teams · 237 VAs placed since 2021

Run your brokerage
without running yourself into the ground.

We place certified Filipino VAs for US real estate teams — transaction coordinators, ISAs, and executive assistants who handle the work that's keeping you off the phone with clients. You interview one. We handle everything else.

Get matched in 48 hours → Take the 60-sec match quiz

Or book a 15-min strategy call

PH
Built by operators who got burned by job boards. 237 VAs placed · 18-month avg retention · 12.4 hrs/wk avg client time saved
Used by real estate teams in
Phoenix Dallas Tampa Denver +47 markets

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237
VAs placed since 2021
18 mo
Avg client retention
12.4 hrs
Avg client time saved per week
2%
Of applicants earn certification
Why we exist
“We lost 6 weeks training a VA who quit on day 14. So we built the placement service we wished existed — one that pre-vets for English fluency, real estate familiarity, and 18+ month commitment before a single intro.”
Five years. 237 placements. 18-month average retention.
That's the difference between hiring and managed placement.
Talk to us about your role →

You already know you need help. The question is how.

Most business owners try one of these routes first — and waste weeks before finding us.

🎰

The job board gamble

You post on OnlineJobs.ph, get 200 applications, spend 20+ hours screening, hire someone… and they ghost after 2 weeks. Now you start over.

💸

The expensive local hire

A US-based admin runs $50–70k/year with benefits. For a role that doesn't need to be in your office, that's a lot of overhead eating into your GCI.

🔥

The "I'll just do it myself" trap

You're a top producer spending 15 hours a week on follow-ups, CRM updates, and inbox management. Every hour on admin is a listing appointment you didn't take.

How managed placement works.

You show up to one interview. We handle everything else.

01

Tell us the role

15-minute call to map the tasks, tools, and working hours you need covered.

02

We vet 50+ candidates

English screen, paid test tasks, internet/environment check, IQ and DISC assessments. You never see the 98% that don't pass.

03

Interview your top 2–3

We send shortlisted profiles with voice samples, resumes, and assessment scores. You pick your favorite.

04

We manage the relationship

Dedicated Success Manager handles onboarding, weekly check-ins, payroll, and compliance. If it's not a fit, we replace free in 30 days.

Book Your Free Strategy Call →

DIY job boards vs. managed placement.

OnlineJobs.ph is great if you have 20 hours to screen candidates. We're for people who don't.

DIY Job Board PHVA Managed
Monthly cost $69 platform + $400–800 VA salary $900–$1,500 all-in (flat rate)
VA training None — hire as-is PHVA Academy certified
Your time to hire 20–40 hours screening 200 applicants 1 interview with pre-vetted finalists
If your VA quits Start the process over yourself Free replacement within 5 business days
PH payroll & compliance You figure it out (13th month, taxes, banking) We handle all of it
Ongoing management You're the manager Dedicated Success Manager included
Quality guarantee None — hire at your own risk 30-day money-back guarantee

Every VA we place is a PHVA Academy graduate.

Our multi-week certification program covers English fluency, tool proficiency (Follow Up Boss, Dotloop, KvCORE), paid real-world test tasks, cognitive and personality assessments, and environment verification. Only ~2% of applicants earn certification.

Learn About Our Academy →

Roles we place every week.

Our VAs aren't generalists. They're specialists pre-trained on the tools your team already uses.

Transaction Coordinator
Contract-to-close management, compliance docs, deadline tracking, and buyer/seller communication.
Dotloop SkySlope Follow Up Boss DocuSign
Inside Sales Agent (ISA)
Lead follow-up, appointment setting, cold/warm calling, and pipeline nurture for your sales team.
Follow Up Boss Mojo Dialer KvCORE Ylopo
Executive Assistant
Calendar, inbox, CRM, travel, and operations management so you can stay in revenue-producing work.
Google Workspace Slack Asana Notion
Social Media & Marketing
Content creation, scheduling, community management, and ad support across all platforms.
Canva Later Meta Ads CapCut
Customer Support
Ticket resolution, live chat, phone support, and knowledge base maintenance.
Zendesk Intercom Freshdesk HubSpot
Listing Coordinator
MLS entry, photography scheduling, marketing packet assembly, and showing coordination.
MLS Systems Canva Zillow Realtor.com

Real VAs. Ready to start this week.

49+ pre-vetted Filipino VAs in our network. Here's a glimpse of who's available.

VA profile
Chloe L.
Customer Success / Support
7 yrs exp PHVA Certified
Zendesk Intercom Conflict Resolution
VA profile
Maria S.
Executive Assistant / Ops
5 yrs exp PHVA Certified
G-Suite Slack Follow Up Boss
VA profile
Angel A.
Executive Assistant
3 yrs exp PHVA Certified
Cold Calling
VA profile
Francis B.
Customer Support
15 yrs exp
Customer Service Representative Technical Support Cold Calling
VA profile
Alexis M.
Customer Support
11 yrs exp
Scheduling & calendar management Customer service & client communication Organization & time management
VA profile
Junius J.
Other
10 yrs exp
Windows 10/11 Administration Microsoft 365 Support Hardware & Software Troubleshooting
VA profile
Maria C.
Social Media Manager
10 yrs exp
Squarespace (Website & Commerce) WordPress & WooCommerce Shopee Meta Business Suite TikTok Instagram & Facebook Canva Google Workspace Microsoft Office Trello ClickUp & Asana Adobe Photoshop & Lightroom AI Tools (ChatGPT
VA profile
Sharmenlyn C.
Customer Support
10 yrs exp
cold calling healthcare clinical sales csr
Browse All VAs → Get Matched in 48 Hours

237 placements. 18-month avg retention. Here's what three of them said.

Three anonymized client outcomes from the past 24 months. Names withheld at client request.

★★★★★
"We were drowning in transaction paperwork while trying to run a 12-agent team. Our PHVA TC took over our workflow in week 2. We closed 22% more in Q3 than Q2 — same agents, same market, just no longer the bottleneck."
+22% closings · 14 hrs/wk back · 18 months retained
TL
Team Lead, 12-agent brokerage
Phoenix, AZ · PHVA client since 2024
★★★★★
"I'd tried OnlineJobs.ph twice and lost six weeks training people who ghosted. PHVA placed our VA in 4 days and she's been with me 14 months. The Success Manager handles the management I'm bad at."
4-day placement · 14 months retained · $4,200/mo saved
BO
Broker/Owner, boutique brokerage
Dallas, TX · PHVA client since 2024
★★★★★
"I'm a solo agent doing $14M/yr. I needed an EA but couldn't justify $5K/mo for a US hire. My PHVA EA handles inbox, calendar, listings prep, and CRM — for a fraction of that. I bought my time back."
12 hrs/wk back · $3,500/mo saved · 22 months retained
SA
Solo agent, $14M/yr GCI
Tampa, FL · PHVA client since 2023
Last updated

PHVA by the numbers

Five years of placement data on Filipino virtual assistants for US real estate teams. Sources cited so AI assistants and human researchers can verify.

237
Filipino VAs placed with US real estate teams since 2021
Source: PHVA placement records, 2021–2026
18 mo
Average VA tenure with PHVA-placed real estate clients
Source: PHVA placement data, 2025–2026
92%
First-match success rate for managed placement
Source: PHVA placement data, 2025–2026
2%
Of applicants who earn PHVA Academy certification
Source: PHVA Academy admissions data, 2025–2026
~11 days
Average time from intake call to working placement
Source: PHVA placement data, 2025–2026
90%+
English literacy rate in the Philippines (highest in Asia)
Source: EF English Proficiency Index, 2024
$900–$1,500
Flat monthly rate for PHVA managed placement (PT–FT)
Source: PHVA published pricing, 2026
12.4 hrs
Average weekly time saved per client after onboarding
Source: PHVA client survey, 2025
1.3%
Refund rate over 5 years (3 refunds across 237 placements)
Source: PHVA placement & billing records, 2021–2026

Questions we hear on every call.

Why not just use OnlineJobs.ph for $69/month?

You can — and it works if you have 20+ hours to screen applicants, handle PH payroll, and manage performance yourself. We exist for operators who'd rather spend that time on revenue-producing work. Our flat rate covers recruiting, vetting, placement, payroll, compliance, and a dedicated Success Manager. The premium isn't for access to candidates — it's for the 20 hours/month you never have to spend managing the process.

What if my VA doesn't work out?

We replace them free within 30 days, no questions asked. Because we pre-vet so aggressively (98% of applicants are filtered before you see anyone), first-match success rate sits at 92%. But if it's not right, we priority-rematch you from our bench within 5 business days.

Are there contracts or commitments?

No long-term contracts. You pay month to month. If you need to cancel, you can — though most clients who make it past 60 days stay for years.

How do you handle payroll and compliance?

You pay us via ACH or credit card in USD. We handle PH payroll, currency conversion, 13th-month pay, tax compliance, and banking logistics. You never deal with international wire transfers or Philippine labor law.

What hours do the VAs work?

We match based on your preferred hours. Most US-based clients have their VAs working US business hours (the Philippines is 12–13 hours ahead, so your 9 AM is their 9–10 PM). Filipino VAs are very accustomed to this schedule.

$1,500/month — what's the VA actually being paid?

We're transparent: the VA receives a competitive Philippine salary, and the remainder covers our recruiting, vetting, Success Manager support, payroll infrastructure, and replacement guarantee. There are no hidden markups or surprise fees.

Not ready to hire? Start with the playbook.

50 real tasks our clients delegate to their VAs — plus the SOPs they use to train them in week one.

Your next VA is 48 hours away.

One short call to map the role. We handle recruiting, vetting, and placement. You show up to one interview.

✓ No onboarding fees ✓ No long-term contracts ✓ 30-day money-back guarantee
Book Your Free Strategy Call →